Nuts & Bolts Preparation For Shareholders Meeting

As the time of the annual shareholder meeting approaches, companies typically devote a lot of attention to preparing the proxy statement and the solicitation and tabulation of votes. A client alert from Mayer Brown points out that another issue, which can be equally important, is often neglected – how to plan and conduct the meeting itself. This post breaks it down to five areas in which advance planning can facilitate a smooth event, covering such subjects as who should be allowed to attend, security at the gate, how to handle shareholder proposals and how to think about various technical options, like web-based attendance.